Hawk Backup (for BCL Users)
The idea of this program is that you
just run this program and do your work, and it will keep snapshot
backups as you work:
Automatic hourly backups, and easy to
restore from in case of any input issues or errors
It will do needed backups
automatically - all you have to do is start the program.
- This program knows how the BCL system operates, and backs up company
data files after they have been used
- The default settings are to do backups for BCL Debtors,
Private Ledger, Contacs and Beyond Database/ (JBC Owl Database)
- These backups are the same type as the BCL General Backup/Restore
Program option "Backup ledger to Multiple Online", and are
interchangeable with these.
- It will do backups at the end of any hour a ledger or company has been
- The backups take from a few seconds to a minute to complete.
- The program monitors the amount of free disk space, and tailors its
operation to fit.
- Older Backups are deleted as newer ones are made, so the disk
space used remains fairly constant.
- The last backup for a financial period is retained.
- The program shows the numbers of backups stored and the disk space
- Backups can be deleted manually using the convenient "Admin"
- Backups can be made manually - click the "Manual Backup" button.
- Backups can be restored using this program - click the 'Admin" button.
This will give a list of backups stored, and you can right click
on the one you want and restore.
- The restore also has a new option "Restore to another Company".
This means you can restore a ledger to a different company number
while still continuing work on the original company. Note this
makes it very convenient to run reports again, or look at past
information while the current work on the main company number continues
uninterrupted. This is especially useful for legal sites where you
or the Auditors may want to run reports again for a previous period.
- You still need to do regular backups to either tape drives or CD's or
DVD's as well, however this Hawk Backup option is much easier to restore
from and gives many snapshots of points in between the backups.
Here are some screenshots.
1 - the program has been started, and work has been done on this or other
screens. So far the program has scheduled some backups to run.
Note this happens automatically - the program has been monitoring
which companies have had input done to them.
2 - The backups above have been done:
Note the number of files changed since the last backup, and the time
taken are shown in grey under the backup list for the last backup that has
(In normal operations these backup would have run on the hour
If backups on the hour have been pending, you can make them run sooner
by clicking the "Run now" button, as above. This is useful if you
want to shut the PC running the Hawk backup down without waiting until the
backup is done. (This was done for the above example)
When you do not need to restore
Important notes for operators:
- if an Inquiry or Report program crashes, you do not need to restore
- access to the company may be blocked
- in this case of a report that has crashed, go to Company and
Password Maintenance and select "Unlock a locked company"
- If the system knows it was a report type program it will unlock
- If it does not allow unlock because updates have taken place it will
say "Online files may be corrupted - unlock inhibited". In
that case a restore is required.
When you do need to restore
- If a maintenance or transaction input or posting program crashes
usually you need to restore
- Usually it is quickest just to restore, redo the work since the last
backup which should be less than an hour ago.
- If there is no recent enough backup or there has been a lot of input
that you do not want to lose then:
- In the case of Contacs - the programs keep a log of updates and
sometimes even when an update has crashed it may be safe to unlock
- but this must be done in
consultation with JBCL.
- In company and Password Maintenance - select the option "Information
for one company" and input the BCL system and company number
- Say yes to "See more details" and "Do you want a printed copy"
- The print file produced will be PWMAIN.LST and will be in the REP
folder. Send this to JBCL and then call.
- For Contacs this gives a very good idea of what processing has
occurred before the program crashed - JBCL can use this report to
advise if you need to restore, or if they can fix up effects of input
and restore access.
How to Restore from automatic backups
3 - How to administer or delete or restore from these backups:
This example shows how to pick and restore from one of the Contacs
backups. You click on the "Restore/Admin" button next to Contacs,
and the backups are shown. The names of each are the dates - eg the
one highlighted 21070701.BCL is for 7 July 2021, and was number 1
for that company for that day. Right-clicking on this backup shows
the options below.
To restore a ledger use the Restore option in the right-click menu, or
click the green arrow button labelled "Restore"
If you want to either delete or copy several backups, you can click on
the "Windows Explorer" button, and this will open Explorer which is a very
convenient way to do this, however you do not need to delete backups
yourself - the program deletes older backups as it makes newer ones.
The JBCL Hawk is designed to need minimal troubleshooting - if it is
running the default settings should just start backups.
Note this program needs to be purchased and registered with JBCL - if not
registered it does not start in automatic backup mode.
(if not registered it can do backups but will generally not continue
doing automatic monitoring)
Note some BCL programs do not alter the data files and so a backup will
not be scheduled after using Inquiry or Report programs.
Any maintenance or transaction input programs that alter information for
clients should trigger a backup.
Example showing: Update1- input has started at 11:32 ,
Update2 - input has finished at 11:46, Due - backup is due at 12:00
- Pending backup information is shown in the grid on the lower left of
- Normally when an operator starts input the Hawk Backup will show the
company number and start time in the "Update1" column
- When the operator finishes input and returns the the BCL menu the Hawk
Backup should show that time in the "Update2" column
- Once both times are shown it should then show a due time for backup
(In the "Due" column) (see picture below for what this will look
- Once the clock gets to the due time, the Hawk backup will wait until
the company is not in use and then run the backup
- The completed backups information is shown in the grid on the lower
right of the screen
- Once a backup is done, the details are moved to the completed backups
- The big LED will show the status of the program:
- Blue=monitoring but no backups yet
- Yellow=backup pending
- Red=backup underway
- Green=backups have been done
- Grey=backups paused
Run the JBCL Hawk Backup automatically on the Input Operator screen
Note for versions up to V6 of the Hawk backup - make sure the Hawk backup
is not running on more than one screen at once, or is not running more
than once on the same screen.
(If it is running more than once, it is possible two backups will run at
once and these might interfere with each other and trip up the backup
Note - New V7 Hawk program will detect and prevent this - versions since
V126.96.36.199 will tolerate more than one copy of JBCLHawk running at once,
and only one will be able to run a backup at once.
This is to cater for the situation where a site might have 2 operators
doing input work, and they might be working different and overlapping
- If they both have the JBCL Hawk set to run on their PCs
- if only one is logged on at some time, their session of the Hawk
backup will do the regular backups
- When both are logged on and active doing input, the backups
will only run from one of the two screens.
How to start JBCL HawkBackup
For BCL users it is useful for the main operator to have this program run
automatically on their PC. The program is configured to start with
all the default options set and needs no further setups. As long as
it is running it will:
To set the JBCL Hawk Backup to run automatically, open the Windows and
typing as the folder "startup" and creating in this folder a shortcut with
- Start monitoring BCL systems for ledgers to backup immediately
- It will do snapshot backups on the hour for all ledgers and companies
that have had updates
- Note this program is designed to run on only one screen on a network,
so the screen that is in se by the operator is the most likely screen to
be active and is the best to run this program on
- The backups typically take from a few seconds to a minute or two
depending on the size of the data files. Further input to the
ledger is blocked until the backup finishes.
- The program also cleans up older backups as it goes.
- Once running, there is nothing the operator need do, except check from
time to time that the program is performing backups, which is easily
done by looking at the backup window and noting that backups are being
listed in the lower right corner of the screen.
- Manual backups can also be done at any time with the Manual Backup
- If automated backups are pending but not due for some time, these can
be forced to run now by clicking the "Run Now" button. All this
does is change the due time to now rather than the start of the new
hour, and the backups will run shortly.
C:\JBCL\Prog\JBCStart.exe Program JBCLHawk.exe
(this will load the latest version and run it).
(For Vista/Windows 7/Windows 8 this folder
The above command shell:startup should open this folder)
To open this folder in Windows 10 - open Windows Explorer and type startup
as the folder name.
If you wish to start several programs at once, then use a command like
C:\JBCL\Prog\JBCStart.exe Programs JBCLHawk.exe ATClockW7a.exe
(this will start the JBCL Hawk Backup
and the desktop clock)
Starting JBCLHawk Manually
Check the windows taskbar, if JBCLHawk is not running and you know it is
not running on another screen, then just run it from the JBCL Menu.
Once started there is nothing else to be done - the default options
should start backups.
You can also make a manual backup at any time - click the manual backup
button and select the BCL System and company number. The backup will
Some advanced features of this
There are some refinements in the program to make it display how long
it actually locks out the ledger as it takes a copy of the data
files. It only starts the backup when the ledger is not in use - if
it is it waits until the ledger is not in use. On a typical network
you can expect the time you are locked out for is only about 10-30 seconds
- the program copies the data files elsewhere before it compresses them so
most of the backup time is done not on the working copy, and the ledger is
then again available for input even before the backup is
completed. And the further advantage is that an extra
backup is left off the server - on the PC running the Hawk Backup
- as an extra backup.
The time and other details taken for the last backup is displayed in light
grey below the backup list.
Further smart features are planned to be added to this program to backup
logs and reports.
There are some settable options under "Hawk options" but you do not
need to alter these, the standard settings are the most reliable.
(These are mainly for troubleshooting only)
The program generally deletes older backups as it makes newer ones, and
monitors free disk space. With modern servers even hundreds
of backups are not generally a space issue as they are compressed.
Backups can be manually deleted from the folders using Windows Explorer
from the folders CCMCO CCMPL CCMPAY etc
There is a function in the Backup administration to smartly delete
backups - this will try to retain a last backup from a financial period
while deleting other backups before and after.
BCL programs produce edit listing of all maintenance and input, and
theses are automatically archived. If you restore a Hawk
backup, it will offer to fetch the input listings in the period since
the backup was made so you have a guide as to what input needs to be
This will put all these reports into a single file which it opens in
Windows Notepad, and you can inspect and print it as required.
Normal BCL procedures are that operators are recommended to keep a
batch book which records what input they have done for each company with
dates and times, this printout acts as a backup to the information in
the batch book. Using either or both should make it easy for
an operator to work out what input to redo (and in which order) after
restoring from a backup.